Personalized checklists are shared with employees after the resignation is approved. Below is a list of generic information and actions required from employees as part of the separations process.
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Action Item |
Description |
Support page link |
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Notice period action |
Validate the notice period action selected by your manager. The manager can choose to recover or waive unserved notice period. The checklist emails you receive post acceptance of resignation indicates the option selected by your manager. |
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Corporate Card outstanding |
EXPENSE REPORTS: Please ensure that all business-related expenses/card data are submitted and approved in the Travel & Expense application: https://w3.ibm.com/#/apps/travel CORPORATE CARDS: 1. If you are a Corporate Card holder, ensure that your balance is zero before you separate from IBM. You may check your latest balance in CitiManager: https://home.cards.citidirect.com/CommercialCard/login Citibank will be notified of employees leaving IBM and will cancel the corresponding corporate card. There is no need for card members to contact Citibank directly. Your corporate card will be disabled on your last working day. 2. Cut up your Corporate Card and dispose of it, safely and securely. |
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Company Leased Car |
If you have purchased a car using the IBM CLC program, please check your actions by clicking on the support link. If you have additional questions you can write to the CLC team – edmclc@in.ibm.com. |
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Bonus / Allowance recovery |
If you have any recoveries against the following components it will be processed with your settlement. Retention bonus Joining bonus Relocation allowance Domestic Transfer allowance Miscellaneous Allowance |
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International Assignment Dues |
If you were on an international assignment during your tenure, please clear any obligations towards – Axis loan, Tax refund due to IBM – leavers agreement, power of attorney etc. Contact your mobility representative and IA Tax team (iacompli@in.ibm.com) for assistance. |
N/A |
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Emergency loan |
If you have any active emergency loan, you can pre-close the same or any outstanding will be adjusted in the final settlement. |
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IBM Assets |
Return any IBM asset (Laptops, tablets etc.) listed in the EAMT Tool back to the respective stores on or before your last working day and collect your RADF (acknowledgement) number. Please retain the acknowledgement for any future reference. |
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IT Proof submission |
To Claim Income Tax Benefits please submit your proofs online by clicking on the worklet (Income tax Proof submission) in Workday Page. |
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Flexible Benefit Plan (FBP) Claims |
To Claim the FBP Benefits please submit your claims online by clicking on the worklet ( Flexible benefit package claim) in Workday Page |
N/A |
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Corporate Card notice |
Your card will be deactivated immediately after resignation acceptance. In case of a planned business travel or separation reversal, please send an email to ccardpro@in.ibm.com with manager approval for reactivation. |
N/A |
General actions:
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Action Item |
Description |
Support page link |
|
Communication details |
Verify your address, personal email id, phone number and emergency contact details updated in Workday. |
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Designation change |
To change your designation, login to ibm.biz/inseparationsforms and initiate a request. This will be routed to your manager for approval and the letter will be issued with the new designation. |
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Shift & Standby, Additional Hour Allowance |
If applicable, you must submit all your claims on time so that your manager has sufficient time to approve them. Please follow-up with your manager to ensure all claims are approved and validate on Workday. |
N/A |
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Vacation / Leaves |
Availed and planned leave must be applied on Workday and approved by your manager. Note: Vacation is pro-rated @1.8 days per month for the calendar year to calculate vacation eligibility. |
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Medical Insurance |
Medical insurance cover ceases to exist on the last working day. Please ensure you submit your claims allowing Medi-assist enough time to process them. Please check the claim status with the insurer. If the insurer requirements are not fulfilled before the last working day, the claim will not be processed and will be considered as rejected. Pro-rated refund of premium will be advised by Medi-assist if applicable. Contact details: 1-800-419 -5860, ibmcare@mediassistindia.com |
N/A |
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Payslips & Form 16 |
Download your payslip copies from Workday (up to last 18 months) and Form 16 documents from the vendor website. |
https://ibmsupport.spearglobal.com/ |
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Return ID badge |
Return your badge to your manager or an employee identified by your manager. |
N/A |